Admin Assistant Vacancy Pretoria

Admin Assistant Vacancy Pretoria

ADMINISTRATIVE ASSISTANT REF NO: 2018/06
(12 Months contract post)
Institutional Support & Coordination
SALARY : R196 407 per annum
CENTRE : Pretoria

REQUIREMENTS : A Grade 12 Certificate. Generic Competencies: Client orientation and customer
focus, communication, honesty and integrity. Technical Competencies: Office
management and administration, secretarial functions and office administrative
systems.
DUTIES : The successful candidate will perform the following duties: Develop and manage
an efficient filing system and flow of documents in the office of the DDG: Receive
and distribute documents. Record documents in the appropriate registers. File and
manage the paperwork of the office of the DDG. Establish effective document
tracking systems. Provide secretarial support services: Co-ordinate and prepare
documentation for meetings/ workshops. Compile minutes/ reports. Draft
memoranda and any other correspondence. Manage the diary of the supervisor:
Arrange appointments and record events in the diary. Promote effective diary coordination
in an electronic or at least on a manual system. Provide administrative
support services: Arrange logistics and related activities for travel, meetings,
workshops and conferences. Manage the telephone and communication systems
in the office. Purchase and order stationery and equipment. Manage inventory and
equipment within the office. Make copies, fax and email documents as required.
ENQUIRIES : Ms L Motlhala, Tel No: (012) 336 5824

 

How to Apply for Admin Assistant Vacancy

APPLICATIONS : Applications may be posted to: Human Resource Management, Department of
Traditional Affairs, Private Bag X 22 Arcadia 0083 or Hand deliver to: 509 Pretorius
Street, Arcadia, 3rd Floor Pencardia 1 Building.
CLOSING DATE : 10 August 2018
NOTE : The successful candidate’s appointment will be subject to a security clearance
process and the verification of educational qualification certificates. Applications
must be submitted on form Z.83 (application form), obtainable from any Public
Service department, and should be accompanied by a comprehensive CV and
certified ID, copies of qualifications. It is the applicant’s responsibility to have
foreign qualifications evaluated by the South African Qualifications Authority
(SAQA) and to provide proof of such evaluation. Incomplete applications or
applications received after the closing date will not be considered. It is important
to note that it is the applicant’s responsibility to ensure that all information and
attachments in support of the application are submitted by the due date. Due to
the large number of responses anticipated, correspondence will be limited to shortlisted
candidates only. If you have not been contacted within three months of the
closing date of the advertisement, please accept that your application has been
unsuccessful. Thank you for the interest shown in the Department.

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