SALARY : R202 233 per annum (Level 05)
CENTRE : Gauteng (Pretoria)
REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate. No experience
required. Job related knowledge: Computer literacy (Microsoft Word, Excel,
PowerPoint, etc). Job related skills: Good telephone etiquette, Sound
organizational skills, Computer literacy, Language skills and ability to
communicate well with people at different levels and from different
backgrounds, Communication skills (written and verbal), Ability to act with tact,
discretion and Good presentation skills.
DUTIES : Provide secretariat/receptionist support service to the Director. Receive
telephonic calls and refer the calls to the correct role players if not meant for
the relevant senior manager. Record appointments and events on the diary.
Type documents for the senior manager and other staff within the unit. Operate
office equipment e.g., Fax machine and photocopier. Provide clerical support
services to the senior manager. Liaise with travel agencies to make travel
arrangements. Check the arrangements when relevant documents are
received. Arrange meetings and events for senior manager and staff in the unit.
Identify venues, invite role players, organise refreshments, sets up for
scheduled meeting and events. Process the travel and subsistence claims for
the unit. Process all invoices that emanate from the activities of the work of the
senior manager. Record basic minutes of the meetings of the senior manager
where required. Draft routine correspondence and reports. Do filing of
documents for the senior manager and the unit where necessary. Administer
matters like leave registers and telephonic accounts. Receive, record and
distribute all incoming and outgoing documents. Handle the procurement of
standards items like stationary, refreshments etc. Collect all relevant
documents to enable the Director to prepare for meetings. Remain up to date
with regard to prescripts / policies and procedures applicable to her / his work
environment to ensure efficient and effective support to the senior manager.
Study the relevant Public Service and the departmental prescripts / policies
and other documents to ensure that the application thereof is understood
properly. Remain abreast with the procedures and processes that apply in the
office of the senior manager.
ENQUIRIES : Mr J Mamabolo Tel No: (012) 319 7597
APPLICATIONS : Applications can be submitted by post to: Private Bag X833, Pretoria, 0001 or
hand delivered during office hours to: 600 Lilian Ngoyi Street (formerly known
as Van der Walt Street), Berea Park, Pretoria, 0002 or to Agriculture Place, 20
Steve Biko (formerly Beatrix) Street, Arcadia, Pretoria, 0083
NOTE : African, Coloured, Indian and White Males and African, Coloured and Indian
Females and Persons with disabilities are encouraged to apply